Examples: Kinds of Downtime/ Maintenance notification

Ex: To Staff 


From: Rinith K.T. 

Sent: 14 November 2010 08:05
To: EMP; Consultants
Subject: Intranet Downtime Notification

All,

Please note that we are planning for shutting down access to intranet portal during the below maintenance schedule.

Our goal is to successfully complete the much awaited task and restore service within the delineated time frame.

Subject:          Intranet Service Pack Upgrade

Start Time:     Sunday, November 14, 2010 5:30PM

End Time:      Monday, November 15, 2010 5:30PM

Maintenance Window:  24 hours (tentative)

Description:   During the above period, we will be upgrading intranet farm with the latest Service Pack. Intranet won't be accessible during this phase. Importantly, please make sure that you check-in the open documents before leaving your cubicle.

Please do not hesitate to contact me should you need any assistance or clarification with regards to this downtime.

Regards,

Rinith 

Examples: Kinds of Downtime/ Maintenance notification

Ex: Service Provider to Customer 

Dear Valued Customers,

We will be performing an infrastructure maintenance on Tuesday May 8, 2012 at 8pm EST.

The maintenance will include upgrade of our current switches to prevent any further outages experienced last week.

The upgrade window will last about 15 minutes and you may notice some brief intermittent disruptions in the network connectivity.

Once the new switches are in place, we will follow up with an after action email.

If you have any questions, please let us know.

-Revion.com

Examples: Kinds of Downtime/ Maintenance notification

Ex: Service Provider to Customer 

Dear Customer,

Qatar Data Center System Engineers will be performing a planned maintenance on Qatar Data Center Monitoring System during the below maintenance window. Qatar Data Center goal is to successfully complete the task and restore service within the stated time frame.

Subject:	Planned Maintenance on Qatar Data Center Monitoring System
Start Time:	Monday, August 18, 2008  19:00 (GMT +3)
End Time:	Monday, August 18, 2008  23:00 (GMT +3)
Maintenance Window:	4 hours
Description:	During the above period, Qatar Data Center system engineers will be performing maintenance on Qatar Data Center Monitoring System.

There might be some lack of monitoring on the hosted platform during the maintenance window.

We apologize for any inconvenience that you may experience.

The helpdesk ticket ID related to this maintenance is [HPDA023522].

Please do not hesitate to contact the NOC should you need any assistance or clarification.

Best Regards,

Qatar Data Center NOC

Examples: Kinds of Downtime/ Maintenance notification

Dear all,

Good morning,

This is reminder about a note sent previously regarding the 4 hours website downtime due to server maintenance by our website Hosting Provider.

The exact date will be Saturday the 21^st of April from 4:00 am to 8:00 am.

Thanks and Regards,

Examples: Kinds of Downtime/ Maintenance notification

sample downtime message from webhosting company:

Dear Valued Customers,

At approximately 3:31pm EST, our Cedar Knolls, NJ data center experienced a utility power outage.  Subsequent to the utility power failure, the generators that power systems A and D did not start automatically.  Manual intervention was required to start generator power.  Unfortunately, this caused our systems at this location to experience brief power loss.  As of 4:33pm EST, utility power was restored successfully and our systems are no longer on generator power.

If you are still experiencing any connectivity issues, please let us know at once.

Also, we are currently in talks with our data center to further explain why generator power did not cut over automatically and we will work with them to formulate a plan to avoid future outages.

We deeply apologize for any inconvenience this may have caused. 

Examples: Kinds of Downtime/ Maintenance notification

VMware Infrastructure Maintenance 31/5/12 @ 6:30pm: duration 5Hrs.

From: Rinith KT

Sent: Wednesday, 30 May, 2012 11:43 AM

To: ******************************************

Cc: *************

Subject: VMware Infrastructure Maintenance 31/5/12 @ 6:30pm: duration 5Hrs.

Dears,

We will be performing VMware host maintenance this Thursday 31^st May 2012 at 6:00PM.

During this maintenance window all the 3 VMware host machines will be upgraded from VMware ESX 4.0 to VMware ESXi 5.0. Some of the non-critical virtual machines under this farm will be shut down during the process for smoother transition. For ref. please click the internal link vmservers (highlighted with arrow) which will be shutdown. Proper precautions will be taken to insure your systems and applications are safe and secure.

The following virtual machines and dependent applications will be affected directly or indirectly for approx. 5 hrs.:

• HRMS application – live motion planned à no shutdown required
• Blackberry – live motion planned à no shutdown required
• IM Applications (internal) including IntelliVIEW & Pythagoras à live motion planned
• Antivirus & Antispyware ePO – live motion planned à no shutdown required
• Enterprise Vault – live motion planned à no shutdown required
• Citrix access (access.qfcra.com). Web-interface, Token & BE – live motion planned à no shutdown required
• IT Help-desk Application, Op Manager h/w & application alerts, AD Audit, AD Manager à will be shutdown
• ObserveIT (RDC) à will be shutdown
• RMS (Rights Management Service) à will be shutdown
• Websense Web Filter à if required, will be shutdown
• Intranet Central Admin à will be shutdown

This migration is mandatory as VMware ESXi 5.0; the next-generation hypervisor foundation, will offer improved security, increased reliability, and simplified hypervisor management.

Please let me know if you have any questions or concerns regarding this event (ref. change ID: 508).

Thanks and regards

Rinith

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